Conduct & Discussions Policy

Last updated: 30 June 2026

This Conduct & Discussions Policy applies to all Daittons Roundtables members, guests, moderators, contributors, speakers, facilitators and participants who engage in any Daittons Roundtables environment, including but not limited to WhatsApp groups, webinars, online sessions, live events, learning spaces, LMS resources, networking spaces, and any other Daittons-managed communication or learning channel.

If you participate in a Daittons Roundtable, you agree to conduct yourself in accordance with this Policy, our Terms and Conditions, and any additional rules communicated for a specific Roundtable, event or member community.

For any conduct-related questions or concerns, please contact admin@daittons.co.za.

1. Purpose of this Policy

Daittons Roundtables is built to be a professional environment for meaningful discussion, peer learning, networking, strategic exchange and continuous growth. The purpose of this Policy is to help create Roundtable spaces that are:

respectful and professionally managed;
safe for constructive participation and honest discussion;
relevant to the Roundtable’s industry or leadership focus;
useful for learning, insight-sharing, relationship-building and collaboration;
protected from abuse, disruption, spam, harassment, misrepresentation and misuse.

This Policy is intended to protect the quality of the Roundtable experience for all members while also giving Daittons and its moderators a clear basis for managing conduct, discussion flow, participation standards and member behaviour.

2. Scope of this Policy

This Policy applies to all conduct and participation connected to Daittons Roundtables, including conduct in:

Roundtable WhatsApp groups;
Wednesday discussion sessions and topic threads;
Thursday networking conversations;
member introductions and referral conversations;
LMS discussion spaces, comments, notes and shared materials;
webinars, workshops, short courses, live sessions and virtual events;
in-person events or meetings arranged under the Daittons Roundtables banner;
direct member-to-member interactions where those interactions arise from the Roundtable community;
any Daittons-owned or Daittons-managed platform, channel or communication space.

This Policy applies whether participation is paid, complimentary, trial-based, guest-based or by invitation.

3. Nature of the Roundtable Environment

Daittons Roundtables is not intended to be a casual social chat group or an unmoderated promotional space. It is a curated professional discussion and networking environment.

Members are expected to contribute in ways that support the purpose of the Roundtable, which includes:

relevant discussion;
respectful exchange of ideas;
thoughtful participation;
professional networking;
peer learning;
commercially and professionally useful engagement.

Not every Roundtable will function in exactly the same way, and some may have additional rules based on industry, leadership level, confidentiality needs, group size or moderation style. However, the general standards in this Policy apply across all Roundtables unless specifically stated otherwise.

4. Core Conduct Principles

All members and participants are expected to engage in a way that is:

4.1 Respectful

Treat other members, moderators and guests with professionalism and courtesy, even where views differ.

4.2 Relevant

Keep contributions reasonably connected to the purpose of the Roundtable, the topic under discussion, the networking environment or the broader learning objectives of the group.

4.3 Constructive

Aim to add value. Members do not have to agree with each other, but contributions should be thoughtful, useful, respectful and made in good faith.

4.4 Honest and responsible

Do not deliberately mislead, impersonate, fabricate credentials, misrepresent facts, or use the Roundtable environment for dishonest conduct.

4.5 Professional

Daittons Roundtables may include business owners, leaders, professionals, practitioners and decision-makers. Members are expected to communicate in a way that reflects a professional environment, even where the tone is warm, informal or conversational.

5. Expected Member Behaviour

Members are encouraged to:

introduce themselves honestly and professionally where requested;
contribute to weekly discussions in a meaningful way where possible;
engage with differing views respectfully;
ask thoughtful questions;
share practical insights, lessons, experiences and perspectives that may benefit the group;
use Thursday networking opportunities responsibly and professionally;
build relationships in good faith rather than treating the group as a harvesting space;
respect moderation decisions and group boundaries;
report serious concerns or misconduct to Daittons where appropriate.

Members are not required to participate every week, but those who do participate are expected to do so in line with this Policy.

6. Weekly Discussion & Networking Format

6.1 Wednesday Discussion Days

Wednesday discussions are intended to be focused, topic-driven and commercially or professionally useful. A topic may be introduced by Daittons, a moderator, a facilitator or another designated contributor.

Members are encouraged to keep Wednesday contributions aligned to the topic, and to avoid derailing the discussion with unrelated content, repetitive self-promotion or disruptive side conversations.

6.2 Thursday Networking Days

Thursday networking is more open and relationship-driven, but it is still part of a professional environment. Members may use Thursday to:

build professional relationships;
exchange introductions;
explore collaborations;
discuss referrals and strategic opportunities where appropriate;
connect more informally within the spirit of the Roundtable.

Networking does not mean unrestricted selling, spamming or unsolicited pitching. Professional standards still apply.

6.3 Moderator guidance

Moderators may redirect a discussion, pause an unhelpful exchange, remove irrelevant content, ask members to move a conversation elsewhere, or intervene where the discussion is becoming disruptive, unsafe or misaligned with the Roundtable’s purpose.

7. Unacceptable Conduct

The following conduct is prohibited or may lead to moderation action, suspension or removal from a Roundtable:

7.1 Harassment, abuse or intimidation

This includes, without limitation:

insults, threats, bullying or intimidation;
repeated personal attacks;
abusive, degrading or humiliating language;
discriminatory, racist, sexist, hateful or demeaning remarks;
stalking, harassment or unwanted persistent contact with another member.

7.2 Disruptive behaviour

This includes:

repeatedly derailing discussion topics;
flooding the group with irrelevant messages, voice notes, links, forwards or media;
intentionally provoking conflict for attention or disruption;
repeatedly ignoring moderator instructions or community boundaries;
monopolising the discussion in a way that materially undermines the group experience for others.

7.3 Spam and excessive promotion

Members may not use Daittons Roundtables as a spam channel or free advertising platform.

Examples include:

repeated unsolicited promotion of your services, products, offers or events;
posting links, sales messages or adverts without relevance or permission;
mass pitching to members;
harvesting member attention without participating meaningfully in the community;
treating the Roundtable as a lead list rather than a professional community.

7.4 Misrepresentation and dishonesty

Members may not:

impersonate another person or business;
falsely represent their credentials, business role, authority or experience;
deliberately share false information as fact;
use fake testimonials, deceptive offers or misleading claims in the group.

7.5 Inappropriate or unlawful content

Members may not post, share, request or circulate content that is unlawful, defamatory, infringing, abusive, pornographic, threatening, discriminatory, fraudulent or otherwise inappropriate for a professional learning and networking environment.

7.6 Confidentiality breaches and misuse of member information

Members may not misuse private member information, scrape member details, or disclose confidential or sensitive information shared within the Roundtable where confidentiality is reasonably expected.

7.7 Unwanted solicitation or pressure

Members may not pressure, harass or repeatedly contact other members for business, recruitment, sales, romantic or unrelated personal reasons after being ignored or asked to stop.

7.8 Undermining moderators or the group environment

Constructive feedback is welcome, but persistent bad-faith hostility toward moderators, deliberate sabotage of group culture, or repeated refusal to cooperate with reasonable moderation may lead to removal.

8. Sales, Promotion, Prospecting & Member-to-Member Business Activity

Daittons Roundtables is designed to support relationship-building and professional growth, and business opportunities may naturally arise through participation. However, members must not assume that access to a Roundtable equals unrestricted access to other members for selling or prospecting.

8.1 General rule

Members may not use the Roundtable primarily as a direct selling, cold outreach, lead scraping or mass prospecting tool.

8.2 Permitted commercial interaction

Reasonable, relevant and respectful commercial interaction may be acceptable where it arises naturally from the community and is consistent with the spirit of the Roundtable. For example:

responding to another member’s request for a referral or recommendation;
sharing a relevant service or opportunity where clearly appropriate to the discussion;
following up with a member who has shown interest or given permission to connect;
participating in networking in a way that is relationship-first rather than aggressively transactional.

8.3 No spam or unsolicited bulk outreach

Members may not use information obtained through the Roundtable to send unsolicited bulk WhatsApps, SMSs, emails, calls or sales messages to members.

Members are responsible for ensuring that any marketing, outreach or prospecting activity they undertake complies with applicable law, including privacy, direct marketing and consumer protection laws where relevant.

9. Confidentiality, Privacy & Responsible Sharing

Roundtables often involve real-world business, leadership, compliance, sales and operational discussions. Members must exercise care when sharing information and must respect the privacy and confidentiality of others.

9.1 Do not share what is not yours to share

Members should not disclose confidential employer information, client information, private internal business information, trade secrets, sensitive financial information, or other protected information unless they are lawfully entitled to do so.

9.2 Respect confidential discussion

If another member shares a sensitive experience, challenge, internal issue or commercially delicate matter in a context where confidentiality is reasonably implied, do not screenshot, forward, publish or redistribute that content without permission.

9.3 No unauthorised screenshots or redistribution

Members may not publicly share screenshots, transcripts, voice notes, recordings or copied discussions from Daittons Roundtables without permission from Daittons and, where appropriate, the affected members.

9.4 Personal information

Members should use care when sharing personal contact details, employee information, client data, financial data, or any information that could create privacy, POPIA or reputational concerns.

10. Intellectual Property & Discussion Content

Members retain ownership of their own original content, comments, ideas and contributions unless otherwise agreed. However, by participating in a Daittons Roundtable, you acknowledge that Daittons may:

moderate, organise and format discussions;
create non-identifying summaries of themes, insights and key takeaways from discussions;
upload summaries, notes or learning resources to the Daittons LMS platform;
use anonymised or generalised insights from discussions for learning, moderation, programme development or service improvement.

Daittons will not intentionally attribute a sensitive member contribution to a member publicly without permission where confidentiality would reasonably be expected.

Members must not post material that infringes another person’s copyright, trademark, confidentiality obligations or other rights.

11. Moderator Rights & Platform Management

To protect the quality, safety and usefulness of the Roundtable environment, Daittons and its moderators reserve the right to manage discussions and member participation. This may include the right to:

approve or refuse membership applications;
set or vary Roundtable participation rules;
guide the flow of discussions;
redirect or close off-topic threads;
remove irrelevant, repetitive, abusive or inappropriate content;
issue reminders, warnings or behavioural instructions;
restrict a member’s posting ability where platform tools allow;
suspend or remove a member from a Roundtable;
decline future participation or membership renewal where appropriate.

Moderation decisions are made to protect the Roundtable environment and do not need to be debated publicly inside the group.

12. Complaints, Concerns & Reporting Misconduct

If you believe another member has acted inappropriately, breached this Policy, misused your information, harassed you, or created a serious problem within the Roundtable environment, please contact Daittons at admin@daittons.co.za.

Where possible, provide:

your name and Roundtable name;
the name or details of the person involved;
the date and nature of the incident;
screenshots or supporting information where appropriate.

Daittons will assess concerns in good faith but may not always be able to share the full details of internal moderation action taken.

13. Consequences of Breach

If Daittons believes that a member or participant has breached this Policy, we may take any action we consider reasonably appropriate in the circumstances. This may include:

a private reminder or warning;
a request to stop specific conduct;
removal of content;
temporary moderation restrictions;
suspension from a Roundtable;
removal from one or more Roundtables;
termination of membership or access rights;
refusal of re-entry, renewal or future participation;
further action where legally or commercially necessary.

Serious misconduct may result in immediate removal without prior warning.

14. No Guarantee of Advice, Outcomes or Endorsement

Daittons Roundtables exists to support discussion, networking and learning. The views expressed by members, moderators, guests or contributors are their own unless clearly stated otherwise. Participation in a Roundtable does not mean that Daittons endorses every view, business, service, strategy, legal interpretation or recommendation shared by members.

Members remain responsible for their own professional, legal, financial and business decisions and should obtain appropriate professional advice where needed.

15. Relationship Between Members

Daittons Roundtables may facilitate discussion and networking, but Daittons is not a party to private business arrangements, referrals, collaborations, deals, disputes, representations or commitments made between members unless expressly stated otherwise in writing.

Members engage with each other at their own discretion and risk, and are expected to exercise normal professional judgment and due diligence.

16. Policy Updates

We may update this Conduct & Discussions Policy from time to time to reflect operational changes, legal developments, platform changes or lessons from managing the Roundtable community.

The latest version will be published with an updated “Last updated” date. Continued participation in Daittons Roundtables after an update may be treated as acceptance of the revised Policy to the extent permitted by law.

17. Contact

For questions about this Policy, moderation concerns, conduct complaints or reporting issues related to a Daittons Roundtable, please contact:

admin@daittons.co.za